Envira Gallery Documentation

Documentation, Reference Materials and Tutorials for Envira Gallery

Proofing Addon

Do you want to allow visitors to order and choose the photos they like? That’s exactly what Proofing Addon for Envira Gallery allows you to do. This doc shows you how to let visitors choose gallery images or image options as part of a workflow or ordering process.

To access the Proofing Addon, you’ll first have to install and activate the feature. Please follow our instructions on how to install and activate addons. In this instance, you’ll need to activate the Envira Proofing Addon.

Your first step is to create a new gallery or edit an existing one. You can follow along with our documentation for creating your first gallery for help getting started.

After you’ve created a gallery, navigate to the Proofing tab in the gallery configuration panel. 

Here you can configure your proofing options. Each option will show a brief description of what the option does.

Set up the Proofing Addon for Envira by configuring the options on the Proofing tab.

In addition to the Proofing tab, you’ll also have some options on the Lightbox tab to configure if you choose to display the proofing form inside the lightbox.

On the lightbox tab, select if you want the proofing form displayed in the lightbox

Finally, click Publish or Update on your gallery to save the changes.

See the demo!

New Ordering Page

One of the first improvements you might notice is the addition of another menu in the WordPress menu bar called “Orders”. With this version of the Proofing Addon, all orders from all of your galleries are now available in a single ordering screen where you can browse, edit, and delete orders all in one place. The number in the red badge let’s you know quickly if you have any active orders.

New Order Statuses

There are new statuses that can be associated with a proofing order:

  • Active – These are orders that require the most attention, usually recently submitted by a customer and require action on your part.
  • Pending – These orders are orders customers have started but have not submitted yet.
  • Completed – Orders that you have marked as completed in the WordPress backend denote that the order has been fulfilled.

Dedicated Pages For Orders

From the ordering page, you can view any order to get detailed information such as:

  • Customer name and email (if it was supplied), which you can edit or update.
  • Order information including size, quantity, and thumbnail preview.
  • Area for you to add basic notes regarding the customer or the order.
  • A basic history of the order.

Improved Order Display On Gallery Pages

In addition to the dedicated order area, we have improved the display of the orders on individual gallery pages under the “Proofing” tab.

Settings Screen

The Proofing Addon has a dedicated settings page where you can customize global settings for all your galleries including messages that are sent to you (the admin) and your customers.

Beta: Recommendations

Because the new version of the Proofing Addon uses email to communicate with you and your customers more deeply then in the past, it’s even more important that your WordPress site is setup to handle above average email traffic reliability. Envira Gallery recommends using SMTP for the email that WordPress sends. You will need to contact your hosting provider to confirm SMTP is available and how to enable it for your site (services such as SendGrid also exist). Once you have confirmed SMTP is available, WordPress plugins such as WP Mail SMTP and Easy WP SMTP can enable WordPress to use SMTP automatically. Please note that Envira doesn’t offer support to help with these plugins or SMTP in general.

A:The only way the GDPR compliance rules may apply to you is if you’re requiring the user to enter their email address when submitting an order. This stores the email address on the Orders section on the Proofing Tab of your gallery. If you’re collecting email addresses for your proofing orders, we highly recommend you research the GDPR compliance regulations and make the necessary changes to your terms and conditions.

A: This message appears as a helpful reminder that SMTP should be used for reliable email sending, but it can be disabled. Place the following code into the functions.php file in your active WordPress theme:

add_filter( 'envira_gallery_proofing_smtp_plugin_activated', '__return_true' );



2.0.5 (05-11-2023)

  • Fix: PHP 8.2 support.

2.0.4 (07-15-2021)

  • Added: Force valid email when email is required.

2.0.3 (05-26-2021)

  • Added: Feature that allows gallery creation from an existing order.

2.0.2 (03-10-2021)

  • Fix: Resolved issue with options not display in lightbox w/ require email address setting active.

2.0.1 (11-05-2020)

  • Added: Net settings and filters to allow changing of logo and returning address on emails.
  • Added: Setting to remove SMTP message.
  • Fix: Minor bug fixes.

2.0.0 (09-16-2020)

  • Added: New "proofing" main menu in WordPress sidebar.
  • Added: New UI for orders in existing and new galleries.
  • Added: Assign statues to orders.
  • Added: Add notes to orders.

1.3.10 (05-27-2020)

  • Fix: Add missing div tag in HTML form.

1.3.9 (02-05-2020)

  • Fix: Minor bug fixes.

1.3.8 (12-17-2019)

  • Fix: Minor bug fixes.

1.3.7 (08-20-2019)

  • Fix: URL showing in certain scenarios when proofing form is set to "below".

1.3.6 (07-23-2019)

  • Fix: URL showing in certain scenarios when proofing form is set to "below".

1.3.5 (06-05-2019)

  • Fix: Code clean up, minor bug fixes, enhanced security.

1.3.4 (12-19-2018)

  • Fix: Proofing form no longer shows in the lightbox even when disabled

1.3.3 (10-16-2018)

  • Fix: Proofing box now appears in LightBox with quantity turned off.

1.4.2 (08-22-2018)

  • Enhancement: French translations updated.
  • Fix: Submit orders not showing images.
  • Fix: Order notes not editable in certain galleries.
  • Fix: Minor bug fixes.

1.4.1 (05-30-2018)

  • Fix: Minor bug fixes.

1.4.0 (04-10-2018)

  • Added: Fancybox3 support.
  • Fix: Minor bug fixes.

1.3.0 (10-18-2017)

  • Fixed: Minor bug fixes.

1.2.0 (08-22-2017)

  • Fixed: Duplicate Thumbnails when adding from Lightbox.

1.1.8 (2016-01-10)

  • Fix: Cases where orders weren’t being submitted. (2016-12-08)

  • Fix: Mobile display (2016-11-03)

  • Fix De-selecting not resetting layout.

1.1.7 (2016-10-06)

  • Fix: PHP Notice of undefined constant.

1.1.6 (2016-10-04)

  • Fix: Ensure image proportions not distorted when proofing option enabled for lightbox.
  • Fix: PHP warning removed in certain areas if no orders were placed.

1.1.5 (2016-08-04)

  • Updated: Changed wording and label for "Enable Multiple Orders?". It is now: "Require Email Address?".
  • Fix: Allowing more reliable saving of enabling/disabling products

1.1.4 (2016-05-05)

  • Updated: Standardized edit screen titles and descriptions

1.1.3 (2016-04-21)

  • Fix: Lightbox input field color background wrongly inherited by some themes, resulting in quantities not displaying within fields.

1.1.2 (2016-03-31)

  • Added: Documentation and Video Help Links
  • Fix: Remove padding on input elements, to ensure quantities are displayed correctly.
  • Fix: Escape attributes to ensure characters can be used in all setting fields.

1.1.1 (2016-03-17)

  • Added: Option to define Order Notes placeholder text
  • Added: Option to allow user to edit an existing order
  • Added: Option to allow user to delete an existing order
  • Added: Option to display the gallery prior to entering name/email to begin the order process

1.1.0 (2016-03-10)

  • Updated: Spanish Translations

1.0.9 (2016-02-25)

  • Fix: Login form was missing opening div element, causing some sites to fail HTML validation
  • Updated: Spanish Translations

1.0.8 (2016-02-18)

  • Added: Option to change ‘Add to Order’ label
  • Added: Option to edit email template subject and content
  • Added: Option to request name
  • Fix: Name and/or email field requested before displaying gallery, if relevant options are selected
  • Fix: Add Images to Order from Lightbox

1.0.7 (2016-02-04)

  • Fix: Undefined index error on submitted
  • Fix: Disabling Proofing after enabling Lightbox Proofing would cause Lightbox to fail

1.0.6 (2016-01-14)

  • Added: Improved process when multiple orders enabled
  • Added: Improved UI for footer bar when selecting / deselecting images
  • Added: Option to notify a specified email address of a new order

1.0.5 (2016-01-07)

  • Added: Display filename below image on Orders section when editing a Gallery
  • Updated: Spanish translations

1.0.4 (2015-12-31)

  • Added: Option to store multiple orders, each with a unique email address, against a single Gallery.

1.0.3 (2015-12-10)

  • Added: Spanish Translation

1.0.2 (2015-11-19)

  • Added: Option to define sizes based on image orientation

1.0.1 (2015-11-06)

  • Fix: Order Details in Admin only displaying last item’s sizes and quantities.

1.0.0 (2015-10-07)

  • Initial release of the addon.