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Wedding Photography Contract

5 Best Free Wedding Photography Contract Templates

by Waseem Abbas on Jul 2, 2019

Are you looking for a photography contract template for your next wedding shoot? To avoid misunderstandings, it’s a good idea to have a written agreement with your clients. In this article, we will share the 5 best free wedding photography contract templates that you can use to create a written agreement with your clients.

Why Every Wedding Photographer Needs a Contract

Smart photographers protect themselves from liability with a written agreement. Unless the expectations for both yourself and your clients are clearly laid out, there are bound to be misunderstandings.

On the other hand, a well thought out contract will set both you and your clients at ease, making the entire process a more pleasant experience for everyone involved!

A basic wedding photography contract usually includes the following:

  • Bride & groom’s names, and all contact information.
  • Detailed description of the service to be rendered.
  • Breakdown of fees (including deposit) and payment schedule.
  • Date, time and location of the ceremony and reception.
  • Rights and usage: will you give your clients the rights to all the photos, or will you give them proofs only and keep the printing rights? How are they allowed to use the photos?
  • Model release: do you want permission to add their photos to your portfolio or for advertising?
  • Signatures of both parties.

You could create your own wedding photography contract, but to save you time, here are 5 templates that you can use to get you started. Use these templates as-is, or use them as inspiration when creating your own.


Define Poses

Click here to download the Word Document.

This template by ZADESIGNZ does a great job of explaining the entire process to the client, so the expectations are clearly laid out and there are no surprises. It also includes a photo release form, a copyright release form, and a vendor list so that you can communicate effectively with the other vendors during the ceremony and reception.

2. Jen O’Sullivan

Dates and Timings

Click here to view this template.

Rather than using the word “contract”, which can have negative connotations, this template is more tactfully named a “Wedding Photography Agreement”. One of the great features is a detailed timeline, which will help you to capture all the critical moments. It also includes a service guarantee and a cancellation policy.

3. Sharon Horton

Payment Distribution

Click here to view and download this template.

This template is more generic with fill-in-the-blanks rather than an individualized proposal. It includes space for the bride and groom to choose when and where they want you to be, both before and after the wedding. It also includes your standard rates per hour, and per photo CD delivered.

4. Lucid Eyes Photography

Location Contract

Click here to view and download this template.

This fill-in-the-blank template gets straight to the point. All you have to do is fill out the contact information, the location and the charges. If you are looking for a very simple contract, this is the one for you.

5. Online Form

Pre Wedding Client Form

Click here to view this template.

Finally, you may want to consider doing away with paper altogether and using a convenient online form for your wedding photography contract. The above form is a great example: it includes form fields for all relevant contacts and venue details, as well as a timeline for before and after the ceremony, and more.

To create an online wedding photography contract/booking form like this, all you need is a WordPress site and the WPForms plugin.

If you don’t have WordPress you can also try DocuSign or Hellosign to create form fields and signing boxes.

To learn how, first check out our complete guide to create a photography site in WordPress. Then, create your online contract following our step-by-step tutorial on how to add a photography client booking form in WordPress.

That’s it! We hope this article has helped you to find the 5 best free wedding photography contract templates.

You may also want to check out our other wedding photography guides on:

How to Get Good Wedding Photography Reviews and Testimonials

Ways to Get More Work as a Wedding Photographer

How to Market Your Photography Business

How Much Should Wedding Photographers Spend on Ads?

7 Things a Wedding Photographer Should Avoid

43 Photoshop actions for wedding photographers

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  1. Thank you so much enviragallery team for providing us really amazing wedding
    photography contract template which turns the client smile while signing these form or some in the above also shows creativity like a photographer or the last online form is also in a great format which gets all the information from the client but needs some creative touches and I am going to place this on my website soon after some modification.

  2. You have so much wonderful information and has really motivated me to pursue my long waited goal of starting a blog. I feel a little unsure still, so any additional tips on getting started and what to write (I know what I want to make my blog about, just unsure what to say to keep interest really) would be really appreciated!

  3. I find it totally unethical for any tradesperson or product supplier to demand payment in full for a product that they have not seen.
    An advance booking fee is fair enough.
    But how can you ask for money in advance for a service or product that doesn’t exist? Payment in full should only be paid for the product if it meets the customers satisfaction.
    If the photographer is confident in their product there is no risk to them not being paid.

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